“The daily collection not being banked on a daily basis is really not a result of using cash to pay for some operating expenses as stated above” – Samoa Shipping Corporation
The Samoa Shipping Corporation (S.S.C.) has disputed the findings by the Controller and Chief Auditor, Fuimaono C.G. Afele.
In his 2011 report to the Legislative Assembly, Fuimaono noted a number of issues concerning the S.S.C during a spot check that was carried out by his office during the reporting period.
“The Corporation used daily collection to pay for some operating expenses that resulted in the daily collection not being banked on a daily basis,” the report reads.
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“There were no supporting documents for some payments totalling $964 that were made from revenue collection.
“(Also), the internal control procedures for monitoring payments were not properly implemented by the Accounts section.”
In response to these issues, the Corporation said it wanted the Audit office to provide more details of some of the issues raised, and only then would it “furnish” a full explanation.
“The daily collection not being banked on a daily basis is really not a result of using cash to pay for some operating expenses as stated above,” the S.S.C. responded.
“This matter has been discussed during annual audits and we maintained that due to the amounts of passenger fares and freight refunds being paid out of cash plus the normal petty cash payments like the vessels food provisions and the time taken for the reimbursement cheque to be processed is the actual cause of the one day delay.
“A full detailed explanation can be furnished if more details are provided, like the voucher and cheque numbers.
“Some petty cash payments are made to vendors that do not issue invoices and receipts which is one reason for the absence of supporting documents.
“As stated…above we will furnish a full detailed explanation if more information is provided.”
The report is republished in full below:
Samoa Shipping Corporation
Date of Spot Check: 2 August 2010
Summary of audit findings:
There was a lack of controls on monitoring tickets for “Rock da Boat” cruises. Tickets were printed out by the IT personnel and were manually numbered by the officer in charge.
The Corporation used daily collection to pay for some operating expenses that resulted in the daily collection not being banked on a daily basis.
There were no supporting documents for some payments totaling $964 that were made from revenue collection.
The internal control procedures for monitoring payments were not properly implemented by the Accounts section.
The Corporation responded as follows:
● The decision to print tickets in house in the initial stage of this service was to save costs and the control was the use of the logo. The tickets were manually numbered and recorded in register and the tickets were collected and matched against the register when presented during boarding. Audit recommendations have been considered and the tickets are now pre-numbered and printed at a local printing company;
● The daily collection not being banked on a daily basis is really not a result of using cash to pay for some operating expenses as stated above. This matter has been discussed during annual audits and we maintained that due to the amounts of passenger fares and freight refunds being paid out of cash plus the normal petty cash payments like the vessels food provisions and the time taken for the reimbursement cheque to be processed is the actual cause of the one day delay;
● A full detailed explanation can be furnished if more details are provided; like the voucher and cheque numbers. Some petty cash payments are made to vendors that do not issue invoices and receipts which is one reason for the absence of supporting documents;
● As stated in 3 above we will furnish a full detailed explanation if more information is provided.
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